DWAG Minutes November 14, 2003

Attending: Caron Chambers, Donna Duprey, Steve Ettinger, Janet Evans, Steve Hinson, Barb Holub, Janice Kauvar, Ingrid Moore, Anita Monk-Ryan, Justin Young

Review of Minutes from October 3, 2003

The minutes were approved.

Announcements

Ingrid Moore has replaced Kathy Strand on the DWAG. Ingrid represents the UOP Budget Office and Programs.

The new DWAG web page can be found at www.scd.ucar.edu/dir/DWAG/.

Purchasing Reports and Payroll JE Presentation (Duprey & Holub)

Barb displayed the internal reports that have been created for UCAR Contracts staff to monitor purchase requisitions and credit card purchases. It was discussed that these types of reports would be beneficial for general administrative staff. One issue with tracking credit cards is that there are currently no reports available to show when a credit card has been used for a purchase requisition. The current report show only after the transaction has been paid. Rob Gocke will be invited to a meeting to present plans for general reports for purchase requisition status and credit card purchases.

Donna showed the Payroll JE reports. These are similar to the non-payroll transfer utility report/form. Once Finance does final review of reports, these will be added to the appropriate DWOW folder.

BiTech Budget Transfer Transaction Information (Monk-Ryan)

This item was postponed to the January meeting.

Open Discussion

There was no time for open discussion.

ACTION ITEMS

Account Information Report: Steve Ettinger and Janice Kauvar met with Donna to review this report that reflects the chart of accounts information. Donna will make changes and add to DWOW reports.

Report Scheduling: DWAG representatives had not met with their assigned divisions/ programs regarding scheduling needs. The question of fixed date vs. date month-end close is complete was discussed. There is a possibility that most recent month end could be used. IT will look at some alternatives and identify which reports would be appropriate for scheduling. Barb will investigate the most recent month end flag.

Contract Status Report: Amy provided feedback via e-mail. Donna will review her comments.

Crystal Report Documentation detail: It was decided to close this DWAG request.

DWAG Representation: Janice sent out an email listing all the representatives and their assigned divisions. Closed.

Report Library discussion. How much information is needed on a report? What does it do and how does it relate to bitech? Discussion will continue.

Purchasing reports: Janice will contact Rob Gocke regarding purchasing reports that are being developed for status of purchase orders and credit card orders.