- Review of previous meeting's minutes
- State of ACCIS Projects/Action List
- Active Directory - Heather H.
- Calendaring - Heather H.
- Central Authentication - Glenda A.
- Computer Rooms Project - Pat W.
- Electronic Mail - Glenda A.
- FTP - Glenda A.
- Standardized Documentation - Jim V.
- Software Licensing - Pat W.
- SLAs Required, Formatting, and Definitions - Jim
V., Pat W.
- Web Conferencing Project - Mic S.
- ACCIS Web Site
- ACCIS Member list
- Open Discussion
- Future Agenda Items
- Action List
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Attendance
- Center Green
- Heather Harris - FA
- Kim N - CDG
- Foothills Lab
- Joan Fisher CISL
- Jim VanDyke
- Pat Waukau - MMM
- Ted Russ - EOL
- Tor Mohling - RAL
- Tim Fredrick - ACD
Previous Meeting's Minutes - Approved
Project / Action Item List
- Active Directory - Heather H.
- External dns issue; we did not realize that the internal and external dns have the same records unless overwritten commands are written. Recommend taking the domain controllers out, even though it slows the system down. Computers are finding ip address but cannot connect.
- Active directory feels that if you take the domain controllers out of the external dns the problem should be solved. She will send a ticket to Greg W.
- Tim feels this is a good move.
- Login time for Windows is unknown, Vista service pack 1 is suppose to address that issue for systems that are off the network.
- This would be a security risk because you are advertising ip addresses.
- Tim proposes to change the firewall rules, enable the firewall at the top level and then through division group policy make changes.
- Pat adds it is not best to impose to many policies at the domain control level. Policies should be created by Divisions at the OU level.
- Tor agrees, that is what they do.
- Heather agrees it would be better to have Divisions do what is best for them.
- Tor and Tim agree that when ever a system is off the network it needs to be protected by the firewall. Some Divisions don't have rules regarding this. Divisions should have a policy that states systems off the network need to be behind the firewall.
- Is this a AD policy or is it a CSAC security policy?
- Calendaring - Heather H .
- The Mac install upgrade did not go as well as they were hoping. People Cube says they were not aware of the problems we were having, nor can they replicate them.
- Oct 28th is when the old daylight savings time changes. Update palm conduits.
- MM 8.6.3 is out, biggest change is to the the web client. Since we are not having any web client issues we will not upgrade. The upgrade allows for drag and drop, a feature Security does not like.
- Notify Link testing for wireless sync is now taking place. Tim Killeen will be getting it on Monday.
- Notify supports Blackberry, Treos, and anything with Windows Mobile 5 and 6. Palm's with cradles will have to have conduits still.
- FA pays about $37.50 per unit a year, a hosted system would be about $300.00 a year.
- Not going to do email sync at this time. Just using the MM feature.
- Room Reservation System
- No update.
- Still testing MM8.6, and on track for deployment.
- Central Authentication - Glenda A .
- No update, the project has been stalled.
- Computer Room - Pat W.
- Will be presenting the implementation plan to the President's Council.
- The plan still needs more detail. The goal is to find out the President Council's opinion, are we on the right path?
- Hope to have everything finalized by the end of November. Once the budgets and all are added, it will be presented to the Presidents Council and the UMC. Possibly in December.
- Pat will present to ACCIS in December.
- Electronic Mail - Glenda A.
- FTP - Glenda A.
- Standardized Documentation - Pat W.
- Software Licensing - Pat W.
- Lost 2 of 3 cluster nodes during the powerdown. The users don't seem to see any difference.
- Still sending info to PGI regarding Mac beta compilers.
- MMM is using Intel compilers as a test case, some are using PGI. Either route costs a lot of money.
- She feels that one compiler for Unix boxes should be selected and used.
- Tim lets users make the choice as to what they want to use, same as Tor, who only has a few users.
- Tim asked if the license server can be set up as a a virtual system. Is there a quick method of deployment?
- SLA's Required, Formatting, and Definitions - Jim V., Pat W.
- Web Conferencing - Mic S.
- Collette is working on RFP this week, hope to see it soon.
- ACCIS UIS Project- Pat W.
- The people table is up, but not available to ACCIS. The table is updated twice a day.
- The table contains very basic information. The HR issued Employee ID is not posted, a unique ID will be created.
- Another table will be created with person specific information.
- Then the organizational hierarchy will be created.
- It will be about a month until all the pieces are together, then they will move on.
- ACCIS Member List- Jim V.
- Web Site- Jim V.
- The web site has been changed to post on a wiki site. Jim is in the process of giving access to all ACCIS members.
- Jim fixed the links to the Admin pages, but has not had time to update the information on the pages.
- When you change a twiki to a wiki was an automation transfer process used? Yes, the pages were changed to make them similar.
- Pat has stuff to transfer and wants to make sure it works, would hate to lose all that information.
- The twiki site was taken down during the powerdown, the confluence site has information.
- Open Discussion -
- No additional discussion.
- ITC Questions-
- NCAB began discussions yesterday, ACCIS began with question #8 and worked backwards.
- Tim updated questions on the wiki as the group discussed.
- #8 - The charter looks good.
- #7 - An engineering group would be nice. It is hard to predict what we will "need" in 5 years.
- People are always welcome to bring suggestions to ACCIS.
- In the future as times change more "groups" may be needed, but at this time the organization seems pretty well covered.
- Data storage and archiving is something that may need to be addressed once all the servers are working together. How many copies of the same data do we have?
- Maybe all the old groups should be looked at to see what can be used or needs to be refreshed. Past groups such as; Large Data Working Group, Multi Media Group, collaboration with other institutions, standards across the institution, etc.
- #6 - Would standards fit in the role of ITC?
- Would they identify standards, probably not, maybe point direction. ITC can identify the need for standards.
- In the future, ITC could help us organize, sort of manage organizational services, computing services, and future computing serivces.
- ITC could look at networking but at a higher level. Is it accomplishing what it needs to do for science, is security measures holding them back, do we have enough security? Do the services interact with the organization, are we helping science?
- A concern is having non technical persons making decisions.
- Committee members and chairs need to funnel this up and educate ITC. ITC should have representation from the "geek" group.
- ITC could assist with policy development. They should take the lead on certain types of policies recommended by the sub committees.
- ITC should facilitate the policy process, Management's commitment is necessary, not just the committee chairs.
- #5 - See question 6.
- We believe that the ITC can take a stronger role in these specific areas. Policy process, communication to the organization (what's approved, not, how are implementations being done, education and training is key).
- Communication needs to be addressed. An example; specifically the paper timecard process, orientation is not enough. Policy issues, departures, arrivals, visitors, how do we manage accounts, etc.
- #4 - Move towards standards as much as possible.
- A baseline must be present.
- Provide more UCAR specific training; security, php, etc.
- Identify technical training that is needed for UCAR, not have Greg send out email.
- #3 - Resource conservation, data storage and collaboration.
- Future Agenda Items -
- Action Item List
- Heather will take a pole to see how many people would be affected by a firewall policy at the top level.
- Heather will check which policies are enforced at the domain controller level, and see what Divisions are doing.
- Pat will check with Ed regarding a virtual system.
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