- Review of previous meeting's minutes
- State of ACCIS Projects/Action List
- Active Directory - Wendy D.
- Calendaring - Heather H.
- Central Authentication - Aaron A., Lynda M.
- Computer Rooms Project - Jim V.
- Directory Services - Aaron A., Lana S.
- Electronic Mail - Aaron A., Mark U.
- FTP - Aaron A., Mark U.
- Software Management - Pat W.
- Standardized Documentation - Jim V.
- Software Licensing - Pat W.
- Remote Services Evaluation - Anne-Marie
- SLAs Required, Formatting, and Definitions - Jim
V., Pat W.
- Web Conferencing Project
- ACCIS Web Site
- ACCIS Member list
- Future Agenda Items
- Action List
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Attendance
- Mesa Lab
- Markus Stobbs - SCD
- Nick Wehrheim - CGD
- Lynda McGinley - SCD
- Center Green
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- Wendy Derman - F&A
- Bunny Pfau - HAO
- Pat Waukau - MMM
- Brandon Slaten - ATD
- Heather Harris - FA
- Karl Hudnut - UOP
- Foothills Lab
- Jim VanDyke - NETS / Chair
- Anne-Marie Tarrant - RAP
- Mic Stremmel - UOP/DPC
- Karl Hanzel - COMET
- Ted RussUOP/JOSS
- Joan Fisher - Recorder
Previous Meeting's Minutes - Approved.
- Side Comments regarding banners
- Tim Frederick and Pat have been talking about procedures for setting up banners before login testing on MAC, Windows,and linux. Standard procedures should be created. If people are using a platform other than the ones mentioned above let Pat know so that information on that platform can be downloaded and not have to be recreated for each platform.
- Banners should be added to the list of projects for tracking purposes.
- Should guidelines be set for personal use of NCAR systems? Abuse is taking place and guidelines should be designed.
- Ann Marie mentioned that F&A is getting an auditing tool that will show the software on UCAR as well as personal software on UCAR machines.
- Legal guidelines may play a part.
- Jim will email ITC and see what their views are regarding a personal use guidelines. He will suggest that ACCIS come up with the guidelines and ask that management enforce it.
Project / Action Item List
- Active Directory - Wendy D.
- Review changes on the twiki and send comments to Wendy.
- Under section 3 a table was added under availability.
- Does a note about emergency notification need to be added? In a real emergency there will not be time for notification.
- Advanced notifications have been cleaned up.
- ACCIS won't be included in day to day activities. ACCIS will become involved with major or extended outage.
- Emergency notification should be a coordination between all groups; NCAB, CIT, etc.
- Wendy feels email is a good source of communication, but depending on the category there should be a plan. Maybe this should be included in the SLA.
- Markus is finishing up the requirements for notifier.
- He will circulate the draft to ACCIS for comments before proceeding.
- Once the notifier system is set up, Wendy would change to UCAR WEB as a means of emergency notification.
- The Active Directory SLA has been approved by ACCIS and will go to ITC for approval.
- No domain news at this time.
- Calendaring - Heather H.
- Unofficially testing 8.5.3. Only a couple of volunteers are testing the new client. There are some others using the new version, not considered testers.
- A few people in ACCIS are using the new version and had only compliments about it.
- The latest version seems to have fixed many of the major problems. The good news is it newest version has not broken anything.
- The web client should be ready for testing next week.
- Looking for web client volunteers. Pat and Jim have volunteered to test.
- Central Authentication - Lynda M.
- Not much is new.
- Ploting through gatekeeper upgrades, Windows problem has caused a delay.
- The test vnp has arrived but is not yet installed.
- Crypto card works with the vpn but can't display the challenge. Working with Radius to solve the problem.
- Crypto cards are still being distributed.
- Computer Room - Pat W.
- FL0 and FL3095 will be coming on line shortly.
- CFPC is discussing the process for divisions moving into these spaces.
- Groups that are moving into these rooms should review the draft plan.
- Other divisions are interested in some space so system information is critical; space, wattage, heat, etc.
- Directory Services -Pat W .
- The group met last week.
- Designated task groups.
- The defining requirements task group will meet first. Once those requirements are defined, the other task groups will begin their section while working off the requirements document.
- Electronic Mail - Pat W.
- A problem with the Sun hardware results in slower performance with the new version of CPro software. Currently working with Sun do diagnose the problem.
Time frame is in the hands of SUN.
- MMM is ready to move over once the problem is fixed and have a transition plan.
- FTP - Mark U .
- This project is in the process of being closed.
- Software Management - Pat W.
- ITC has approved moving forward with an RFP for the organization.
- Currently working with contracts, a very rough draft has been created.
- The draft will be emailed to ACCIS and some other groups that are not represented on the task force.
- Pat will contact contracts to see what their time frame is for completion of the draft.
- The actual RFP could take 4 to 6 weeks.
- Standardized Documentation - Jim V.
- This project is in the process of being closed.
- Software Licensing - Pat W.
- This project is also in the process of being closed.
- Still dealing with PGI license server problems on the central server.
- Have not heard back from the company.
- The new release is out and testing by PGI is taking place. The problem has not been solved yet.
- Remote Services Evaluation - Ann-Marie T.
- ACCIS's portion of this project is going to be closed out.
- Karl is presenting TAP's presentation promoting telecommuting at the UMC meeting this afternoon. Jim and Ann Marie are going to attend.
- Karl has reviewed and appreciates the comments provided by ACCIS, but does not feel they have bearing on today's presentation. Concerns will not be addressed.
- Ann Marie thinks concerns should be addressed and solved through policy. Concerns should not be viewed as a lack of cooperation, they should be viewed as an opportunity to resolve issues.
- Is this really an ACCIS issue, since it is not a central service? An ACCIS member should be on the task force team, and bring an update back to the monthly ACCIS meetings once and a while.
- Maybe ITC should be the group to help steer this, Karl will suggest this at the meeting today.
- Wendy pointed out that there are many security concerns, maybe a security person should also attend today's meeting. Karl will extend the invitation.
- SLA's Required, Formatting, and Definitions - Jim V., Pat W.
- The SLA list was discussed last month.
- Jim will email representatives missing services SLA's.
- Jim will organize the current information and detail more next month.
- Web Conferencing - Mic S.
- Currently gathering information about service providers.
- Looking for 3 or 4 more companies. Hope to take 4 or 5 and actually test on different platforms and locations.
- May be an internal or an external service.
- Requirements for maintaining an internal service is a concern; who will support and maintain? A service provider sounds like the way they will go.
- The testing schedule has not been determined, still need to narrow down the providers.
- Jim would like to be a remote tester.
- Heather provided a brief update from NCAB. Jeff Custard presented the road map for NETS outlining that the next phone upgrade will have many more options including video conferencing.
- Questions from ACCIS arose; will video be added to new phones? Will there be a standard on phones? Will need to be addressed.
- Mic, Jeff and any one else who is interested will meet to discuss NETS phones. Eeron and Heather would like to be involved.
- ACCIS Web Site-
- ACCIS Member List-
- Nick Wehrheim will be replacing Kathy Fischer as the CGD representative .representing CGD.
- Management approval from CGD needs to be sent to Katy Schmoll acknowledging approval for CGD representation.
- UOP may be changing representation as well.
- Future Agenda Items-
- Markus will send out web consistence header info.
- The web advisory group meeting took place. There was a good response to a small bar on web pagers.
- Several web designers stated concerns about not wanting to be too constrained by header guidelines. It was agreed that a WORD design subgroup would be created to discuss this further and develop a flexible system that still gives designers creative freedom.
- Two sub groups were formed.
- The first will focus on design issues of the top navigation and identity for headers.
- The second will focus on technical implementation; apache host and tom cat.
- IBM web sphere will be looked at.
- The two groups will form next week.
- They are looking for technical volunteers. Pete Siemsen may be interested.
- Additional Discussion-
- Action Item List-
- Jim will add the banner project to the projects list.
- The Visitor's Best Practices are finished, a host place is needed.
- Markus will email the notification requirements to ACCIS for comments.
- Jim will send out email listing missing service SLA's.
- Mid will meet with Jeff Custard and anyone else interested regarding the next phone upgrade package.
- Nick will get management approval to represent CGD at ACCIS.
- Markus will send out web consistency header information.
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