5/19/2005 ACCIS Meeting

• Location/Time
• Agenda
• Minutes
• Presentations
• Action Items

Location/Time

Multi-site Video Conference at 9:00-10:30am

Center Green - Building CG4, Room 2020
Foothills Lab - Building FL3, Room 2072
Mesa Lab - Director's Conference Room

Agenda

1. Review of previous meeting's minutes
2. State of ACCIS Projects/Action List
   • Active Directory - Wendy D.
   • Calendaring - Heather H.
   • Central Authentication - Aaron A., Linda M.
     
   • Computer Rooms Project - Jim V.
   • Directory Services - Aaron A., Lana S.
   • Electronic Mail - Aaron A., Mark U.
   • FTP - Aaron A., Mark U.
     
   • Software Management - Pat W.
   • Standardized Documentation - Jim V.
   • Software Licensing - Pat W.
   • Remote Services Evaluation - Anne-Marie
   • SLAs Required, Formatting, and Definitions - Jim V.
     
3. Future Agenda Items
4. Action List

Minutes

Attendance:

• Mesa Lab
  • Mark Uris-SCD
  • Lynda McGinley-SCD Security
  • Kathy Fischer-CGD
  • Joan Fisher-Recorder
• Center Green
  • Wendy Derman-F&A
• Foothills Lab
  
  • Ann MarieTarrant-RAP
  • Ted Russ-COMET
  • Ingrid Moore-UOP
  • Bunny Pfau-HAO
  • Mic Stremel-NSDL
  • Brandon Slaten-EOL
  • Teresa Harris-VSP
  • Tim Fredrick-ACD
  • Pat Waukau-MMM

April Minutes- Wording change made to the Remote Services summary: outside the scope of ACCIS.

Project / Action Item List-

• Active Directory - Wendy D.
  • Provided an update on the CTTC Domain controller report.
  • The message regarding security is not new, we are just being told about it now.
  • Firewall will never be turned on for the controller per Microsoft. SP1 does modify the domain controller policy, no changes have been made to the controller.
  • Pre-existing policies will remain stable, would like to do production upgrade on Tuesday afternoon.
  • Vote taken by group and approved to do upgrade on Tuesday-Wendy will send out notice.
• Calendaring - Heather H.
  • This project is on hold.
• Central Authentication - Lynda McGinley
  • Have a good sample of testers, although no one from RAL.
  • Good feedback has been provided.
  • Continuing to work out the bugs.
  • Machines are currently powered down due to the shut down this weekend.
  • Working hard on Store and forward-hope to test in the next couple of weeks.
• Computer Room - Pat W. for Jim V.
  • no change in project.
• Directory Services - Joan F. for Lana S.
  • At the last meeting we identified data services and data needs.
  • Will survey staff to see if any categories were missed.
  • Currently reexamining scope and issues.
• Electronic Mail - Mark U.
  • A mail server demo is taking place on Friday to demonstrate the ins and outs.
  • Once this is viewed MMM will switch to main mail server.
• FTP - Mark U.
  • The task force has been put together.
  • Joan will schedule meetings for the task group through Meeting Maker.
  • The project outline is on the wiki.
• Software Management - Pat W.
  • Software Management Report has been sent to the group.
  • Presentation may be viewed at:
  • Pat reviewed the software management presentation with the group highlighting the main points.
  • The meeting with Softchoice has taken place, good presentation.
  • Contracts realized the benefits of a central software management process.
  • Policies and procedures as well as education to the company will have to be done.
  • A vote was taken to send the report to accis_all.
  • Pat will send the presentation via email and ask that comments be given to divisional accis representatives.
  • Comments need to be back to Pat before the next meeting.
  • Pat would like to give the presentation to ITC at their meeting next month.
• Standardized Documentation - Pat W. for Jim V.
  • Did not receive comments from group. Would like to send this process to chairs of various committees for approval.
  • Review the Complete Approval Process and send comments to Pat by June 1st.
  • 3 documents including the SLA procedures are on the web for review.
  • Recommend having a list that gives the status of the projects. One standard form and place that gives project status.
  • Suggested creating a template for a Road Map document or Strategic Plan depending on how people use the terms.
• Software Licensing - Mark U.
  • This has gone into production.
  • Even with the power down happening this weekend service is available.
  • Stats look good.
• Remote Services - Anne-Marie
  • Nothing is happening at this time.
• SLA's - Pat
  • Pat talked about the SLA's in the standardized documentation section.
  • Please review process and policy on the wiki.
• Additional Topic - Mic S
  • Mic expressed the need for web based conferencing and has looked into a few vendors.
  • ReadyTalk was one suggestion for this service.
  • Eron Brennon, Mic, and Teresa Shibao have met with ReadyTalk.
  • NETS is getting ready to install a bridge in the VOIP system which may omit some of the problems we are having.
  • May use web based software from Ready talk and use the VOIP bridge for long distance calls.
  • Still looking in to long distance charges to see what option may be best.
  • Ready Talk will let us do a test of their software.
  • Mic will provide a scope, goals outline, and time frame for this “project” at the next meeting. We will then decide if this becomes an actual ACCIS project.

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Presentations

Link to ACCIS/SAM Presentation - Presentation File is at bottom of page.

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Action Items

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