- Review of previous meeting's minutes
- State of ACCIS Projects/Action List
- Active Directory - Wendy D.
- Calendaring - Heather H.
- Central Authentication - Aaron A., Linda M.
- Computer Rooms Project - Jim V.
- Directory Services - Aaron A., Lana S.
- Electronic Mail - Aaron A., Mark U.
- FTP - Aaron A., Mark U.
- Software Management - Pat W.
- Standardized Documentation - Jim V.
- Software Licensing - Pat W.
- Remote Services Evaluation - Anne-Marie
- SLAs Required, Formatting, and Definitions - Jim
V., Pat W.
- ACCIS Member list
- Future Agenda Items
- Action List
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Attendance
- Mesa Lab
- Lana Stillwell - SCD
- Lynda McGinley - SCD Security
- Mark Uris - SCD
- Kathy Fischer - CGD
- Gaylynn Potemkin - CGD
- Joan Fisher - Recorder
- Center Green
- Wendy Derman - F&A
- Heather Harris - F&A Observer
- Clark Gruber - F&A
- Tim Fredrick - ACD
- Foothills Lab
- Brandon Slaten - EOL
- Jim VanDyke - NETS, Chair
- Mic Stremel - NSDL
- Pat Waukau - MMM
- Anne Marie Tarrant - RAP
- Karl Hanzel - COMET
- Teresa Harris - VSP
- Mike Schmidt - Unidata
Previous Meeting's Minutes - Approved.
Project / Action Item List
- Active Directory - Wendy D.
- HAO would like to wait until the fall to migrate to the
CIT.
- COMET has joined a handful of systems to the CIT and has
access to the
u drive.
- Service Pak 1 upgrade on domain controller.
- WSUS has been released, going to test, should have
results before the
next meeting.
- Domain based dfs root control, let Wendy know if you are
interested
and she will set you up for testing.
- CIT SLA is still pending.
- Calendaring - Heather H.
- MM upgrade to 8.5.2 is still planned, even though it is
roughly the
same as the version we are using. Exception is a calendar converter.
- Upgrade scheduled for end of July. Users will be notified
with upgrade
preparations.
- Current method of performing backups could lead to a
corrupt database.
MM must be shut down nightly to do backups, takes about 30 minutes.
- Staff should log out of MM each night
- Staff will be notified of the changes in procedure. To be
announced in
Today@UCAR, accis_all, nsag, etc.
- MM 8.5.3 will have server side
notification. Available end of year.
- MM 9.0 will have an MSI file.
- Central Authentication -Lynda M.
- Progess has been made with the project, although some
memory was lost
on one of the machines, it is now offline.
- Currently have 35 testers who have found problems and
features that
were unknown.
- Store and Forward should be completed by the end of the
month.
- Schedule and process for CryptoCard rollout will be sent
out by Lana.
- CryptoCard project will be in Enact and not on the twiki.
Viewpoints
from Enact will be published.
- Computer Room - Jim V.
- Nothing has been done in the past month on this project.
- Current state: doing an example computer room and working
with PPS for
physical aspects of each room.
- Currently a coordination of NETS and PPS, then
communication through
the wiki.
- Directory Services - Lana S.
- Project updates may be found on the ESS homepage under
projects. http://www.scd.ucar.edu/ess/projects.index.shtml
- Completed the vision and scope.
- The first draft of the risk assessment has been written,
will be
reviewed at the July meeting.
- The survey of staff and progress of the data fields will
be reviewed
at the meeting in July.
- Schedule is in Enact.
- Oracle is coming to the Mesa on Monday, June 20, 2005 at
10:00am to talk about ldap
solutions.
- Electronic Mail - Mark U.
- DSG met with MMM and presented an over view and
presentation of the
service.
- MMM has not had time for comments, hope to get back on
track in July.
- FTP - Mark U.
- Task force has been created but have not met. Hope early
July to set
up a schedule of meetings.
- Garth will represent ACD.
- Software Management - Pat W.
- A representative from Enact; a project management tool,
will be coming
to UCAR on July 7, 2005 for a demonstration. Keep an eye on Today@UCAR
for specific times and locations.
- The task force summary was sent to the group.
- Recommendation is large volume purchases will be
purchased
through the
selected vendor. Software that the chosen vendor does not carry may be
purchased elsewhere.
- Currently no show stoppers, don’t know if an extra fte
may
be added to
facilitate the change.
- Outside bid was done, Softchoice is currently the
selected
vendor with
a 5 year contract. What about a failure to comply clause?
- Division directors are to submit a formal approval to Pat
by July 1st.
- Reps are responsible for approval from the director, no
more emails
will be sent.
- F&A not opposed to structure but the resource issue
is
of concern.
- Report has been sent to legal, no comments yet.
- Standardized Documentation - Jim V.
- Committee communication, approval, and acceptance
documents
will be
discussed at the next ITC meeting to identify the communication and
processes ACCIS is striving for.
- Tim Fredrick has a template, borrowed from SCD, which
needs
to be
reviewed by ACCIS.
- Mark Uris and Jim will talk about the CSAC templates and
see if they
would work for ACCIS. Universal, consistent templates across the
organization is the goal.
- General documentation: Jim will be updating the web pages
to make them
more consistent.
Need
process for closing projects.
- Software Licensing - Pat W.
- This is a done deal and in production for about a month
as
a critical
service.
- Working fine, may add more licenses in the future.
- What type of closing documentation is needed once a
project
is closed?
- Jim will draft a closing document for discussion at the
next meeting.
- The email retention policy is closed and will be a UCAR
policy.
- Remote Services Evaluation - Ann Marie T.
- The committee met in June and reworked the survey
comments.
- Survey title changed to Home/Telecommuting Service
Evaluation.
- What level are we looking at surveying-labs, division,
each
box of the
org chart, UCAR as well? Jim will discuss this at the next ITC meeting.
The ACCIS group may not have enough representation. Anne-Marie will
review ACCIS membership list to see if we have enough coverage.
Directory Services may use this list as well.
- Form will be web based.
- Review accis_all to make sure your division is correctly
represented.
- SLA’s Required, Formatting, and Definitions - Jim V.
- Format revisions have been made but an example has not
yet
been completed.
- Jim, Pat, and Marla need to meet to complete the NETS SLA
as
an example.
- Potential Project - Mic S.
- Need to have more than audio teleconferencing.
- There are many services that do web and audio
teleconferencing.
- Share info and provide better collaboration with people
across the
country and other facilities.
- Need a focus group to lay out a plan and costs to see if
it
is worth
it. Does it conflict with other services NCAR has, access grid, etc?
- ACCIS members are tasked with going back to their
divisions
to find
out what interest there is in web conferencing and how much
teleconferencing/video conferencing is done now.
- Get results to Mic by July 15th.
- See readytalk.com and webex.com for examples.
- Mic will present scope and proposal to ACCIS and ACCIS
will
vote on if
this will become a project.
- Mic’s presentation will be posted on the twiki.
Meeting Adjourned
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