- Review of previous meeting's minutes
- State of ACCIS Projects/Action List
- Active Directory - Wendy D.
- Calendaring - Heather H.
- Central Authentication - Aaron A., Linda M.
- Computer Rooms Project - Jim V.
- Directory Services - Aaron A., Lana S.
- Electronic Mail - Aaron A., Mark U.
- FTP - Aaron A., Mark U.
- Software Management - Pat W.
- Standardized Documentation - Jim V.
- Software Licensing - Pat W.
- Remote Services Evaluation - Anne-Marie
- SLAs Required, Formatting, and Definitions - Jim
V., Pat W.
- Revised SLA Hierarchy
- Name Change
- Web Conferencing Project
- ACCIS Member list
- Future Agenda Items
- Action List
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Attendance
- Mesa Lab
- Lana Stillwell - SCD
- Lynda McGinley - SCD
Security
- Mark Uris - SCD
- Kathy Fischer - CGD
- Aaron Andersen – SCD
- Terry Murray - DIR
- Joan Fisher - Recorder
- Center Green
- Wendy Derman - F&A
- Tim Fredrick - ACD
- Foothills Lab
- Jim VanDyke - NETS, Chair
- Mic Stremel
- NSDL
- Pat Waukau – MMM
- Karl Hanzek – COMET
- Mike Leon - GLOBE
- Anne Marie Tarrant -
RAP
- Ted Russ - COMET
- Teresa Harris - VSP
- Mike Schmidt - Unidata
Previous Meeting's
Minutes – typo in the Active
Directory notes, change dsf to dfs. Minutes approved.
Project / Action Item
List
- Active Directory - Wendy D.
- WSUS is up and running.
Quite a few computers attached and receiving patches.
- Provides error page if
something goes wrong.
- Have had a handful of
error pages. Pages have been given to divisional SA.
- Benefits include
patches per schedule, faster patch turn around, ability to set up
groups for patches, can set deadlines so critical
patches will go through within hours.
- If you are currently
installing Office from a patched administrative install point, you will
not be able to receive Office updates from WSUS. You must either
continue to patch your administrative install point, or redeploy Office
using a non-patched version.
- Test server to be
decommissioned on Aug. 5th. If this is a problem please see
Wendy. Recommend are that divisions should use their own WSUS to get
better reporting and the ability to create their own groups.
- WSUS does not report on
vm ware. However, Ann-Marie
was able to use bridge networking to get vm
ware patches, but this has not been
confirmed.
- WSUS does not supply
patches for Office 2000, not to be confused with Windows 2000 (it does
supply patches for Windows 2000), but does for all versions after that.
- Jody is testing DFS
root, had initial success but have not been update recently. As
divisions can now manage their own DFS roots, DFS SLA is unnecessary.
- Project certification
discussion-IT has a standard submittal form
that would work for ACCIS. This form is used for submitting large
projects to IT.
- Standard formats need
to be outlined. This will become part of the project certification
policy.
- Review the form and
send comments to Wendy.
- Calendaring – Jim V.
- No update, still trying
to get the new version rolled out.
- Central Authentication -Lynda M.
- New gatekeepers are up
and running.
- Have a small DNS issue
and some hardware problems on one machine. One is still in the
rotation.
- ATD has received their crypotcards. ACD will get theirs next week, then
CGD, and RAL. Should be mid August when RAL receives their cards.
- Computer Room - Jim V.
- Directory Services - Lana S.
- Decision to not talk to
stakeholders prior to the first phase deployment was made.
- The task force decided
to move on and continue working on the first phase of development with
the understanding changes will be made along the way.
- A prototype will be
shown to prime stakeholders as phase one progresses.
- The group was asked to
define additional characteristics for the chosen data elements and
schemas that will take the least amount of customization.
- Do not have a schedule
for the different phases, will provide roadmap and updates as the
project progresses.
- Milestone presentation
will be given at the next meeting.
- Electronic Mail - Mark U.
- Test accounts have been
set up.
- More information on communigate and how it works was requested,
working with them on this and a few other issues.
- Do not have a timeline
for this project.
- FTP - Mark U.
- Garth has been added to
represent ACD, completing the task force.
- Will begin to set up
meeting with the task force.
- Will provide a more
in-depth report at the next meeting.
- Do not have a timeline
for this project yet.
- Software Management - Pat W.
- Follow up meeting with
ITC took place.
- Responses have come
back from most divisions.
- Divisions across the
board agreed this is a good idea for tracking but FA can not fund/staff
a position right now.
- The task force will
design a tracking method at the divisional level.
- Rob Gocke is in the process of redesigning the
purchasing process and will incorporate tracking into the process.
- Herb and Alex will lead
a task force to evaluate audit tools. Efforts given a Sept 1 start date.
- Suggestion to include
the divisional person who would have been a DSA to the task force. Pat
will send out an email and see if there is any interest in joining the
task force.
- Standardized
Documentation - Jim V.
- Was unable to present
at ITC, scheduled for next month.
- A process for closing
projects needs to be defined, Jim will send info.
- Software Licensing - Pat W.
- This project can be
closed.
- Compiler license
availability is an occasional annoyance, but it is not stopping anyone
from getting their work done.
- Reviewing past logs and
records to see how many more licenses are needed in the future. Since
it is close to year end this may be a good time for people to request
funds for next year’s budget.
- Remote Services
Evaluation - Ann Marie T.
- Determined that we have
complete membership in ACCIS except for IMAGe.
- Tim Fredrick has
considered himself the IMAGe
rep but agrees that since SCD is going to provide their support it
might be better if SCD represent IMAGe. Lana will check with Aaron for his opinion and
report at the next meeting.
- The Remote Services
Evaluation survey is not on the web but will be by the next meeting.
Once it is on the web Ann Marie will inform ACCIS.
- SLA’s Required,
Formatting, and Definitions - Jim V.
- During review of the
criticality of services it was realized there are holes in the
hierarchy.
- Working on putting
together a corporate wide list of services and a priority of those
services.
- General services
criticality is addressed on the twiki.
- Specific lists for each
campus will be designed as well as a general list.
- The term agreement was
changed to assurance so that there is no legal binding contract formed.
- A sample draft of NETS
SLA has been put together, please send Jim
comments on format and content.
- Wendy is going to wait
and hear comments about the NETS SLA before putting one together for
the CIT.
- Web Conferencing
Project -
Mic S.
- Responses have been
good, nothing negative.
- However a majority of
the divisions have not responded. Vacation schedules are causing some
disruption.
- Please send responses
to Mic by Aug 10th.
- Further information
will be sent to the group through email.
- ACCIS Member List -
- Misc Discussion-
- Lana asked if anyone
was keeping track of membership terms start and completion dates. It
was officially decided that June of 04 was the start of all current
terms.
- Future Agenda Items- none given.
- Enact Demo – Pat
- The Enact demo went
very well and there is a lot of interest in the product.
- Can not test on SCD’s server, not enough capacity, so testing
will take place on an Enact site.
- Pat will send an email
to ACCIS with information to the evaluation version, requesting
comments back to her by mid August.
- Once the level of
corporate wide interest is established, site licenses and costs can be
determined.
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