- Review of previous meeting's minutes
- State of ACCIS Projects/Action List
- Active Directory - Wendy D.
- CIT SLAs & policy comments
- Calendaring - Heather H.
- Review of recommendation and costs
- Central Authentication - CSAC, Aaron A.
- Computer Rooms Project - Jim V.
- Directory Services - Aaron A., Lana S.
- Electronic Mail - Aaron A., Mark U.
- FTP - Aaron A.
- Software Management - Pat W.
- Standardized Documentation - Jim V.
- Software Management Review - Pat W.
- SLA Hierarchy & Approval Process Review - Jim V.
- Twiki web pages - Jim V.
- New Projects Discussion
- Future Agenda Items
- Action List
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ACCIS Meeting
2-17-05
The meeting was held via video conference. Please check the
agenda, if possible these meetings will continue to be held via
video conference.
Attendance:
- Mesa Lab
- Terry Murray - DIR
- Jim Van Dyke - NETS, Chair
- Lana Stillwell - SCD
- Joan Fisher - Recorder
- Center Green
- Wendy Derman - F&A
- Heather Harris - F&A observer
- Foothills Lab
- Karl Hanzel-COMET
- Eric Gilbert – HAO (for Bunny)
- Ted Russ - JOSS
- Pat Waukau-MMM
- Mic Stremel-NDSL
- Ann Marie Tarrant-RAP
- Karul Hudnut-UOP
Review Previous Minutes-
- Clarification- Wendy Derman approached UNIDATA about
joining the domain.
Project / Action Item List-
- Active Directory - Wendy D
- The top level SLA have been presented to ITC, they would
like to see it in the new format before it gets approved.
- DFS has been approved by the ACCIS group, the next step
is presenting it to the ITC.
- ADTF has been discussing format changes to the udrive,
which are needed but not planned. For the meantime the current format
will stay the same for the time being. It was suggested that the Udrive
structure and format be a project. It will be added to the project
list.
- The question was raised about multi vendor spyware
purchasing. Spyware software is division related not CIT related.
Currently all users are using Symantic. The question was asked if there
is discussion on anti virus and spyware purchasing be done at the
division level so there is not one vendor providing the coverage. Right
now pricing and support makes sense for using one product. Individual
servers would still be used by divisions with their own software.
- Calendaring - Heather
- The server to test Meeting Maker 8.5 did not get set up,
there is nothing to report at this time. The committee will be asked to
test 8.5 in March.
- Central Authentication - Lynda McGinley
- No update, Lynda absent. May need to verify she knows
about the project and the meetings.
- Computer Room Project - Jim
- The initial site work has been completed, but not
organized enough to report on. A status will be given at the March
meeting.
- Directory Services - Lana
- Current status presentation was given. The presentation
may be found HERE
- The scope of the project has been defined.
- The project plan is defined and entered into Enact
(project planning software).
- A publication of the view points will be loaded on the
wiki, the committee will be notified once ready.
- The analysis phase of this project is due by 3/1/05.
- The requirements document is still being outlined.
- The design deadline is 4/26/05 - subject to change.
- The ACCIS committee is interested in seeing the results
from the analysis.
- Electronic Mail - Mark Uris
- No update, Mark Uris was absent.
- FTP - Aaron
- Software Management - Pat
- Project report was given, it may be found HERE.
- Software purchasing across the corporation is not
consistent and it even varies per division, some use purchase
requisitions and some tend to use credit cards. UCAR does not have a
process for internal audits for software licenses, and many software
companies have a contractual right to audit UCAR systems at their
requests. This has never been done, but could be.
- The scope of the project has been defined.
- Goals outlined and outcomes defined.
- Current processes were evaluated-- Software purchase,
upgrade, maintenance, licenses.
- Evaluation of current processes were performed:
- Strengths were defined regarding the current process.
- Weaknesses of the current practices were reviewed.
- Opportunities for enhancing the process were outlined;
consistency in processes, standardization across the corporation, etc.
- Challenges of this project were defined; coordination
across divisions, educate users, consistency in practices and policies,
development of an audit process.
- Pat reviewed the Software Maintenance process through a
flow chart diagram.
- Security for software updates and maintenance needs to be
addressed.
- Software tracking variables were outlined, very important
for auditing purposes.
- It was recommended each division have a property
administrator as well as a corporate software administrator for all
software corporate wide. The Duties/responsibilities for each position
were outlined.
- Next step: Review this process and steps with contracts
before bringing it to the actual divisions for comment. Results of this
meeting will be sent via email before the next meeting so we can
discuss the future step at the next meeting. The need to know impact
for contracts and sys admins across the company is required. Committee
members should send comments, questions, possible road blocks as they
see it in their division to Pat. Comment are due in 1 week.
- Comments from the group:
- Some software companies offer a work at home portion of
the license. This should be tracked across the company. A written
disclosure should be signed stating, upon termination, that the
software will be removed from the home system
- Contracts should have a defined time (commitment) to
price software, not drag on for months.
- Lana has some reservation-about the amount of work this
would bring to SCD administrators.
SLA Hierarchy and Approval Process - Jim
- At the ITC meeting the approval process and SLA process and
format was accepted.
- Structure and approval process is going to be updated so
it can be used for all sub committees. Katy Wanted all SLA's to be
changed to the new structure. ACCIS will manage interdependencies and
assign SLA's that are missing from the current structure. These will be
identified in the near future.
- Approval process - A log/status of action items designed to
show current status has been developed.
- Please send comments to Jim.
Future Agenda Items -
- Central license server-Pat
- This was mentioned on the dig report, and the PGI
compilers have brought this about again.
- The need for this type of system and a SLA for it is
critical.
- Future project - Pat lead, move licenses to a central
license server.
- Update on the license server project in March. - Pat W.
- Remote services - Ann Marie
- Should there be a universal standard across the
corporation regarding software, hardware, office space used by
telecommuters etc.?
- What should be supported and what should not be
supported?
- The policy should be defined a bit more, with UCAR
clarifying terms.
- Future project-Ann Marie lead, fact finding mission to
develop an example of what the actual policy might become.
- Update on the Remote Services project in March. -
Anne-Marie
- Heather - the Meeting Maker test server will be ready for
testing by the committee in March.
- Jim will present an over view of the data center project.
- Pat will provide status of the software management project.
- Jim will develop the SLA content.
- The action status list will be updated.
- Lana will provide an update on the directory services
project.
- Addition to the email retention policy-live conversations
can not be requested but voice mail messages can be.
- UCAS account management - who is responsible for the
maintenance and management?
- The RAS accounts are a problem.
- Security should address UCAS clean up, yes but all
accounts should be
cleaned up before merging databases. Jim will talk to Mark.
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