- Approval of previous meeting minutes
- State of ACCIS projects/Items
- Review of “To Do” items
- Communications questions / Current committee members
- Email Codes
- 911 - Immediate attention needed
- 611 - Needs attention
- 411 - Important information
- 211 - Regular information
- DIG items review – Shawn Winkelman
- Project list discuss
- Web site design
- Appointments for secondary chair and recorder
- Scheduling of further meetings
- Week of Month –3rd or 4th Thursday
- Further agenda items / To Do Items
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Location: ML Chapman
Attendees:
Jim Van Dyke-Chairman
Aaron Andersen
Mark Bradford substituting for Ted Russ
Wendy Derman
Karl Hanzel
Mark Moore
Terry Murray
Bunny Pfau
Mike Schmidt
Pat Waukau
Kathy Fischer
Joan Fisher
Anne-Marie Tarrant
- Minutes approved
- State of Projects:
- The ACCIS web page is under construction. A temporary
location was given out in an email.
- Review of “to do” items:
- Jim will set up a website to review email questions.
- Communication questions:
- The email codes that were discussed at the last meeting
will be used.
- In order to pass information to the appropriate people
within divisions/sections Jim is asking that each representative submit
alias lists to him. These lists are to be submitted and maintained by
the ACCIS rep. Jim will make sure the alias reflect your most recent
list.
- Please add Kathy Fisher to the ACCIS alias list.
- Dig review:
- Shawn gave a review of how ACCIS came to be and what we
are hoping to accomplish. He also handed out the Executive Summary of
the report which was given to DSAC, DIG, and ITC.
- SLA's are good for the organization and where they are
centralized services he feels they should be used. SLA's should be
defined and developed for all centralized services.
- Project list discussion / Action item list:
- Active Directory - We should be able to move
people into the CIT beginning in November. SCD is beginning on Monday
August 2, 2004. HAO and Comet have not joined in yet.
Divisions/programs not currently participating in the CIT would be able
to join beginning in November. The ADTF will continue and will
discuss further its role within the ACCIS context. Jim will follow up
with Tim to understand the ADTF and ACCIS.
- FTP - Aaron will get back with us on this.
Preliminary research only at this time, need to research options,
design, and implementation.
- Calendaring - DIG recommended a person be hired
to merge room reservation system and meeting maker locations. The
position was declined by Presidents council - and placed on hold at
this time. Shawn hopes to have a plan for how this will work and the
task force by next meeting. Give suggestions on calendaring to him.
- Central Authentication - Currently underway but
much research is still needed. Want to make sure divisions give inputs
and their individual requirements are included. Pat, Mark, Bill, and
Shawn met and discussed in general how central services projects should
be managed. Basic recommendations in with functions, scope, and how it
will work are welcomed. These will be handled as projects. Need to
select a project manager to lead this group. The project should be
setup as a project team, have defined parameters, a set structure, and
regular reports to ACCIS. A SLA is in draft form will be sent out
when ready. CSAC will review it at the next meeting. Should be
handled by CSAC and the priority has moved up. Aaron will talk to Al
about his thoughts on how to proceed with the central authentication
and FTP project structure.
- Directory Services - Joint project between
F&A and SCD. WAG has done some preliminary policy work on privacy
management and security issues. Unified policies have not been written.
This task is more complex that originally thought. Shawn, Aaron, Pat,
and Jeff C. will get together to do a review and refocus the project.
There is an estimated September start time.
- Electronic Mail - Legal has developed an email
retention policy - Pat will send out a draft of the policy for review.
A SLA is being developed for email. Centralized mail boxes are being
evaluated. SCD has new hardware that could support SCD, MMM, and the
director's office. SCD will lead this effort and Pat would take
responsibility for MMM's involvement as the pilot project.
- Standardized Documentation - A documentation
standard format needs to look at one way of sending info (pdfs etc).
Past DSAC and other group items will be brought into our group and
continued instead of being left behind.
- Software Licensing/Management – The DIG proposal
needs to be reviewed and ACCIS responsibility determined.
ACCIS items will be assigned as projects and people will be assigned.
- Web site design:
- Who is the intended user? Admin's, sys admins, temps,
students, it will be a consistent beginning point for most people. The
site will most like evolve over time but will be a location start from.
- The help desk info for each division should be listed?
- The web page should help guide people to find what they
are looking for. Identify things as a general service and not always
the corporate name (meeting maker-calendar).
- Should highlight the centralized services (use layman’s
terms so people may understand) Group all in one set.
- Good conversation came out of this.
- Text lists of items will be handed out and Jim would
like comments back so he can have the site developed. Whereto start, a
definition, then a list of admins, property, and so on. Committee info
page will have links to other groups and project information.
- ACCIS Positions
- Jim Van Dyke is chair.
- It was voted that Pat Waukau will be the secondary
chair.
- Joan Fisher accepted the position of the meeting
recorder.
- Meeting schedules.
- The meetings will take place on the third Thursday of
each month.
- Agenda items for next meeting.
- Software licensing, Email Retention Policy.
Final Reminder:
Send alias list for your group to Jim. These alias lists will be
addressed on the web, names will be listed.
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- DIG Executive Summary (doc)
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- Add Kathy Fischer to alias - JV
- Add email codes to web site - JV
- Jim to meet with Tim to understand the ADTF and ACCIS. - JV
- Aaron will talk to Al about central authentication and FTP
- AA
- Shawn, Aaron, Pat, and Jeff C. will get together to do a
review and refocus Directory Services.
- Create Wiki site for collaboration - JV
- Place AD SLA on wiki. - WD
- Calendaring plan - SW
- Setup List of Conference rooms for both MM and RRS on web -
SW
- Setup Central Computer Room Issues - JV
The following items should be addressed.
- Computer room layout labeling
- Computer room device labeling
- Computer room managers list
- Computer room contacts list
- Computer room emergency lists
- Computer room equipment addition form
- Computer room policies
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