- Approval of previous meeting minutes
- State of ACCIS Projects/Items
- Review of Action Items
- Email options for committee - Jim V.
- Email Retention Policy - Pat W.
- Software Management Introduction - Pat W.,
- Web Site Comments/Suggestions - Jim V.
- Computer Room Issues - Jim V.
- Project Structure Items - Jim V.
- Further agenda items / Action Items
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Location: FL 2 Room 1003
Attendees:
Peter Burkholder – UOP/DPC
Wendy Derman – F&A
Alex Eschenbaum – F&A
Kathy Fischer – CGD
Teresa Harris – UOP/VSP
Ingrid Moore UOP/DIR
Terry Murray – DIR/ISS
Bunny Pfau - HAO
Ted Russ – UOP/JOSS
Mike Schmidt – UOP/Unidata
Lana Stillwell - SCD
Anne-Marie Tarrant - RAP
Jim Van Dyke - NETS
Pat Waukau - MMM
- Previous Meeting’s Minutes: approved
- State of ACCIS Projects:
- It was agreed that an update would be given for each project monthly by the project
primary or secondary leads.
- The process of project addition and removal was discussed. It will be discussed at the next meeting.
- Standardized Project Structure
- Presentation Link:
- Jim proposed a consistent base structure for all projects. He presented a template and is
looking for comments. The template will be set up on a wiki site and notification will be sent
to members
- Active Directory - Wendy D.
- SCD is in the process of being moved over and should be done by the end of September.
- Calendaring - Heather H.
- Alex Eschenbaum handed out a rough draft recommendation for the calendaring task force.
The committee approved the proposed scope of the project. Meeting Maker has released version
8.5 which will be reviewed to see if it meets our needs and requirements. Due to limited time a
test bed would not be developed to test the features. A task force will be formed to identify
Meeting Maker’s limitations and if necessary evaluate alternative solutions. Heather Harris is
the lead on this project, please contact her if you would like to be involved.
- Central Authentication - CSAC, Aaron A.
- Status to be given at next meeting.
- Computer Room Coordination – Jim V.
- Presentation Link:
- Jim gave a presentation on how the Computer Room Issues project is laid out and the items
that need to be covered. The goal is to set structure for all computer rooms and the organization
of those rooms by centralizing processes so functions can be more efficient and effective.
This would include who is the main contact, what is in those rooms, how the parts are labeled,
maintenance and replacement schedule/leases, etc.
- Pat reported that the Computer Room inventory by the CRMC has been put on hold.
Divisions/groups who have computer rooms should plan to have a representative for the project.
- Directory Services - Aaron A. , Lana S.
- Status to be given at next meeting.
- Electronic Mail - Aaron A., Mark U.
- Status to be given at next meeting.
- FTP - Aaron A.
- Status to be given at next meeting.
- Software Management – Pat W.
- Currently there is not a centralized method of tracking software used in the divisions.
It has been suggested to set up a system like the property office uses to track software
corporate wide. There would be one central person to track licensed software within divisions
and update contracts on an agreed to schedule.
- Do we want to continue where it was left off with DIG? This item will be discussed at the
next meeting once Pat has resent the info.
- Standardized Documentation – Jim V.
- Status to be given at next meeting.
- Email options for committee:
- Discussion arose as to whether it is a good idea to have two alias lists for ACCIS.
One would be for committee members only and the other would include division managers,
directors, etc. The one for members would include minutes, meeting changes etc. The larger
alias would include policies, SLA’s, project status reports, more top level information.
- An example of what the alias may look like:
- hao-accis: committee people
- hao-accis-all: hao-accis + management
- Email Retention Policy:
- The draft policy was reviewed.
- According to Meg McClellan emails should not be retained due to legal discovery. The policy says
email will not be formally archived. Many questions arose from this discussion and it was decided that
we would discuss it again at the next meeting when Meg could be present. The comment was made that in
the policy it should be footnoted as to why emails are not archived, people are going to ask.
- Web site comments and suggestions:
- User Page and Committee Page discussion. How do we envision the site evolving?
Members should come prepared to discuss at the next meeting.
- Future agenda times:
- Adding projects- It was suggest that there be a process for adding items to the project list.
- Project status reports- Each project lead will give a status report at the beginning of each meeting.
If the lead is not available an alternative representative should be delegated. A template (on the web)
should be created to serve as an update mechanism for projects allowing all members to see the current
status.
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- Standardized Project Structure
- Computer Room Coordination
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- Web site comments – All members
- Adding item to project list – All members
- Follow up with Wendy Derman and Alex Eschenbaum regarding email notifications.
- Send email to Jim with the members for the two alias groups.
- Pat will resend the “Recommendation for the DSAC Implementation Group” document dated 3/7/02.
- Pat will resend draft email retention policy
- Pat will contact Meg regarding attending next meeting
- Set up project template on wiki.
- Create template that gives project status.
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